Terms & Condtions

⭐ Terms & Conditions

Welcome to Himachal Travel Agency. By booking any tour or service with us, you agree to the following Terms & Conditions. Please read them carefully before confirming your trip.

⭐ 1. Booking & Confirmation

  1. A booking is confirmed only after the required advance payment is received.
  2. All package details, inclusions, and itineraries are shared in writing before confirmation.
  3. Travelers are responsible for providing accurate information (name, ID details, contact number, etc.).
  4. Prices may vary depending on hotel availability, travel dates, and seasonal changes.

⭐ 2. Payment Policy

  1. Advance Payment: 30%–50% of the total package price at the time of booking.
  2. Balance Payment: Must be cleared before the tour starts, unless otherwise discussed.
  3. Payments can be made via UPI, bank transfer, wallet, or other approved methods.

⭐ 3. Cancellation & Refund Policy

If you cancel your trip, the following charges apply:

  • More than 30 days before travel: 10% deduction
  • 15–30 days before travel: 25% deduction
  • 7–14 days before travel: 50% deduction
  • Less than 7 days: No refund

No refund for:

  • No-show situations
  • Last-minute cancellations
  • Unused services during the trip
  • Cancellations due to weather/road closures or external reasons beyond our control

⭐ 4. Rescheduling / Date Change

  1. Date changes are subject to availability and may involve additional charges.
  2. Hotel and cab upgrades/downgrades may alter the package cost.
  3. Rescheduling requests must be made in advance.

⭐ 5. Package Inclusions & Exclusions

  1. Only services clearly mentioned under “Inclusions” are part of the package.
  2. Anything not listed is considered excluded and must be paid by the traveler.
  3. Entry fees, adventure activities, guide fees, and personal expenses are usually excluded unless stated.

⭐ 6. Traveler Responsibilities

  1. Carry valid ID proof for hotel check-in.
  2. Follow hotel rules regarding check-in/check-out timings.
  3. Take care of personal belongings; the agency is not responsible for lost items.
  4. Behave respectfully with drivers, staff, and fellow travelers.

⭐ 7. Transportation (Cab) Policy

  1. Cabs are provided strictly as per itinerary. Extra sightseeing is chargeable.
  2. Driving hours are usually 8 AM to 8 PM for safety.
  3. Road closures, snowfall, or landslides may affect routes — the driver will follow only safe and open paths.
  4. Any damage to the vehicle (due to negligence) must be compensated by the traveler.

⭐ 8. Hotel / Stay Policy

  1. Hotels are arranged based on availability at the time of booking.
  2. Standard room type is double sharing unless otherwise specified.
  3. Early check-in or late check-out is subject to hotel rules and extra costs.
  4. Heating charges (common in Himachal hotels) may be extra during winter.

⭐ 9. Weather, Road & Natural Conditions

  1. Himachal routes may be delayed or blocked due to rain, landslides, snow, or government orders.
  2. In such cases, sightseeing may be skipped or altered without refund, as safety comes first.
  3. The agency is not liable for delays or extra expenses caused by natural events.

⭐ 10. Limitation of Liability

  1. Himachal Travel Agency acts as a coordinator for hotels, taxi operators, and experience providers.
  2. We are not responsible for service failures by third–party vendors.
  3. Compensation is not applicable for delays, accidents, or losses beyond our control.

⭐ 11. Use of Photos & Videos

  1. Trip photos and videos may be used for promotional purposes.
  2. If you do not wish to appear in such content, please inform us in advance.

⭐ 12. Acceptance of Terms

By booking a tour with Himachal Travel Agency, you confirm that you have read, understood, and agreed to all Terms & Conditions listed above.